Are you thinking of booking a holiday during term-time or do you need to take your child out of school for any other reason? If so, please read the following information first.

Requests for absence from school in exceptional circumstances and an explanation of penalty notices

Parents are required under the Education Act (1996) to ensure their child attends school regularly.  If a child accrues 10 consecutive sessions of unauthorised absence the parent(s) may be liable for a penalty notice (one days absence equals two sessions and a five day absence is equal to 10 sessions).

An unauthorised absence is any absence that the Headteacher has not given permission for or where an explanation has not been provided by the parents.

Parents must complete an “Absence from School for Exceptional Circumstances Request Form” which can be requested from the school office. This should be submitted to the school with any supporting documents (e.g. a holiday booking confirmation), allowing for sufficient time- at least 7 days- to enable the school to consider the request and inform parents of the decision.  The Headteacher will not be able to consider your request without your supporting documents.  It is advisable that parents do not plan for their child to be absent from school without gaining prior agreement from the school first. Headteachers cannot retrospectively authorise absence from school under any circumstance. 

Where parents do not follow the school’s procedures of submitting a request and simply remove their child without seeking prior approval, a warning may not be given and you may be liable for a penalty notice.

 If a request is declined or parents do not follow the correct procedure and still take their child out of school each parent within the household may be issued with a £60 penalty notice for each child taken out of school. If a penalty notice remains unpaid after 21 days it will increase to £120. If after 28 days it remains unpaid parents may be summonsed to appear before Magistrates to explain why their child has unauthorised school absences and may be liable for a fine of up to £1000.


Term Dates

Please look carefully at term time dates before booking a holiday to try to ensure that it does not fall within term time. Please note, school holiday dates can vary from year to year.

 2018-19 Please note that in addition to these dates, school will be closed to pupils on 3/9/18, 7/1/19, 23/4/19, 22/7/19 & 23/7/19

2019-20 Please note, there are 5 non-contact days still to allocate


The school has adopted the following policy which you can read here:

Absence from School for Exceptional Circumstances Policy

In addition to the circumstances on p3 of the policy when authorisation will not be given, this school will also decline requests for absence of children in Year 2 that fall during the KS1 testing period during May and for any children completing the Phonics Check in Year 1 and 2 during June.

Further information for parents can be found here:

Absence from School for Exceptional Circumstances- Information for Parents


What should you do if your child is too ill to attend school?

Please contact the school on the first morning of absence if your child is too ill to attend. If we do not hear from you, the office staff will call you to find out why your child is not in school. If your child has been sick or has diarrhoea, we request that they stay at home for 48 hours after their symptoms have gone. In this way, we can try to prevent the infection spreading to others.

The local authority has produced the leaflet below to help parents make the right choices and to provide guidance on the correct action to take when your child is ill.

ERYC School Absence Leaflet (it is important that you also please read our additional information which relates to our school)


What are we doing to manage attendance?

The 2016/17 attendance average was 96% which equals the national average.  Additional measures have been taken to try to improve attendance. These include:

  • termly attendance reports for parents
  • meetings with parents when their child's absence is causing us concern
  • requests to see medical appointment letters if parents take their child out of school for an appointment
  • publication of class attendance data on our monthly newsletter
  • certificates for 100% attendance

 2017 Autumn Term data shows that attendance has now risen to 96.6%. We thank parents for their co-operation in this matter.